RPA involves more than the design of the automation workflow, which is quite simple with X1 as a no-code solution. The complexity of RPA, on the other hand, lies in a uniform, structured, and controllable approach to RPA throughout the entire company.

RPA Management: Where Does RPA Begin and End?

The starting point for RPAs is the processes. Once the processes are defined, you need to assess whether they are suitable for RPA. After that, the execution of the automation should be stable. If RPA bots access other software applications such as SAP when executing the process, the stability of the automation also depends on the availability of these systems. Therefore, if the general conditions change, you must also change the automated process – and scale it up if necessary. You can manage all these aspects with the help of X1 Lifecycle Management.

With X1 Lifecycle Management, you actually manage the process of process automation end-to-end – from start to finish. Completely with a single platform. Completely transparent and traceable.


RPA Management: What is X1 Lifecycle Management?

The unique X1 Lifecycle Management is the heart and cornerstone of the X1 platform. X1 Lifecycle Management currently consists of eight phases, which cover the complete lifecycle of process automation. This begins with process evaluation, project planning, implementation and operation, through scaling up to continuous optimization.

This holistic concept of X1 Lifecycle Management enables organizations to manage all their RPA projects and all aspects and phases of RPA with a single platform. This reduces complexity and creates a high level of transparency throughout the organization. As such, X1 Lifecycle Management is a prerequisite for end-to-end RPA management.

At the same time, X1 Lifecycle Management creates a structured, standardized approach for RPAs throughout the organization. The additionally integrated user guidance also guides X1 users, through the RPA process at a simple level in a goal-oriented manner, regardless of their previous knowledge – along the defined phases of X1 Lifecycle Management.

RPA Management: The Benefits of X1 Lifecycle Management

Integrated X1 Lifecycle Management offers organizations five key benefits.

  • Centralization With a single platform, you can cover the entire RPA lifecycle and manage each RPA phase transparently and centrally.
  • Structuring X1 Lifecycle Management structures all your RPA projects into clear, controllable phases.
  • Standardization X1 Lifecycle Management standardizes the company-wide approach to RPA.
  • Reduction of complexity The integrated X1 Lifecycle Management reduces complexity and creates transparency on a project basis and in the internal level of automation.
  • Increase in efficiency and quality This company-wide, uniformly structured approach, including user guidance, increases the efficiency and also the quality of RPA.

RPA Management: Integrated Business Process Management Engine

The integration of a Business Process Management (BPM) engine is one of the greatest unique selling points of the X1 platform. The integrated BPM Engine (Process Engine) offers a variety of advantages.

On the one hand, organizations can use the Process Engine to model and document their business processes directly in X1. Existing process models in BPMN 2.0 can of course be imported. On the other hand, the Process Engine makes the process model interactive, so to speak, by allowing users to assign actions to the process model. This enables X1, for example, to make certain decisions within a process – without the use of artificial intelligence.

The Process Engine also helps to simplify complex process models. This makes the process model clearer and less susceptible to errors, enabling organizations to use X1 to automate complex, long-running processes efficiently and effectively.

X1 Lifecycle Management for Transparent RPA Management

An overview of the eight X1 lifecycle phases – how to manage RPA end-to-end.

With the help of various evaluation criteria, you can check whether a process is suitable for RPA – and what added value automation offers.

Using the integrated Businesss Process Management Engine, you model processes in the standard specification language Business Process Modeling Notation (BPMN) 2.0.

The integrated X1 Design Studio is your toolbox for RPA development: Here, you design the automation process (RPA workflow) using the simple drag-and-drop principle.

In the test phase, you test the process automation and optimize the quality if necessary.

In the deployment phase, you configure the live activation and operation of the process automation. The X1 Deployment Map clearly depicts the relationships between processes, bots and configurations in the form of a mind map.

In the Run phase, you are virtually in the middle of the ongoing monitoring of RPA operations. Numerous dashboards, which you can individualize to your needs, as well as practical alerts help you to run your RPA landscape smoothly. This also includes comprehensive analytics options such as break-even and profit analyses.

For many organizations, scaling their RPA landscape effectively and efficiently is a challenge. With X1, it’s built right into the lifecycle. Need more RPA capacity? Configure it here in just a few clicks.

The more you automate, the more diverse and extensive your RPA landscape. Which process or which RPA bot accesses which application? The SAP system is not accessible during a certain period due to an update – to manage all this, there is the “Change Management” phase. If needed, you can link your automation here to your organization’s IT service management system so that the RPA bot knows when which applications are unavailable so that the execution of the automation is not disrupted.


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